01
Business expenses
Record direct company expenses with date, category, vendor and tax context.
Everyday spending becomes visible quickly.
This month₹3.84L
Aditi · Client travelManager approved₹8,450
Business spending control
Control Business Spending Without Chasing Receipts.
Capture operating expenses and employee claims, keep receipts attached, route approvals and understand spending by branch or department.
NextGenERP ExpensesPune branch · FY 2026–27
Expense claimsToday’s overview
This month₹3.84L
Pending review7
Reimbursed₹1.26L
Needs attentionUpdated now
Aditi · Client travelManager approved₹8,450
Rohan · SoftwareAccounts review₹14,200
Neha · Office suppliesPaid₹3,870
The everyday problem
Expense Control Should Start Before Month-End Reconciliation.
NextGenERP structures each expense from receipt and category through manager, accounts and reimbursement stages.
01
Receipts arrive late
02
Claims lack categories or GST detail
03
Approvals happen without an audit trail
04
Reimbursements and business expenses get mixed
One connected workflow
See how the work moves.
Each step continues from the same business record, so context is not lost between teams.
01Expense
02Receipt
03Manager Review
04Accounts Review
05Reimbursement
06Report
What you can do
Features tied to real work.
Clear workflows, useful context and a business outcome—not a wall of feature names.
02
Employee claims
Employees submit claims with amount, purpose and receipt information.
No more chasing expense details through chat.
Pending review7
Rohan · SoftwareAccounts review₹14,200
03
Receipt records
Keep supporting receipt references attached to the claim lifecycle.
Reviewers can verify the business expense.
Reimbursed₹1.26L
Neha · Office suppliesPaid₹3,870
04
Multi-step approval
Separate requester, manager and accounts decisions with audit events.
The same person cannot request and approve their own claim.
This month₹3.84L
Aditi · Client travelManager approved₹8,450
05
Reimbursement status
Track submitted, approved, rejected, paid and cancelled states.
Employees know where their claim stands.
Pending review7
Rohan · SoftwareAccounts review₹14,200
06
Spend reporting
Analyze expenses by category, department, employee or branch.
Owners see where operating money is going.
Reimbursed₹1.26L
Neha · Office suppliesPaid₹3,870
Role-based use
The right view for each person.
For Employee
Submit a claim and follow reimbursement status.
For Manager
Review team expenses with supporting context.
For Accounts
Validate tax, approve payment and report spending.
Optional Add-ons
Extend Expenses with focused workflows.
Keep the core product simple and activate only the operational workflows your team needs.
Current plan availability
Choose the plan that fits your team.
Checking current plans…
Expenses questions
Know what the module does before you start.
Direct answers about the workflow, current scope and how it connects.
Can employees submit expense claims?+
Yes. Employees can create, submit and track their own claims.
Can the requester approve the claim?+
No. The workflow enforces separation between requester and approvers.
Can claims include GST information?+
Expense records can retain vendor and tax context for accounts review.
Can I track reimbursement?+
Yes. Approved claims progress to paid status with their history preserved.
Can I report expenses by branch?+
Expense data is scoped by branch and supports branch and department analysis.
Does Expenses connect with other NextGenERP modules?+
Yes. Expenses works with HRMS, Purchases, Accounting and Reports, so teams can continue the workflow without entering the same information again.
Start with Expenses
Ready to put this workflow in one connected system?
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